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November 2, 2019
Creating Retroactive Distribution Transactions Directly
PeopleSoft HCM 9.2 Manage Commitment Accounting
Running the Actuals Distribution Process (PSPPFUND)
The Actuals Distribution process (PSPPFUND) distributes actual earnings, employer deductions, and employer taxes across the funding sources you've established and notifies you when you've exceeded any budget amounts specified on the Department Budget component or when a transaction lacks funding. If your pay period isn't fully contained within a single accounting period, the process also distributes earnings, employer deductions, and employer taxes across accounting periods using the calendar information on the Detail Calendar.
The Actuals Distribution process allocates transactions without funding sources or adequate funding to the department budget's suspense combination code. View these transactions and specify a new combination code on the Review Suspense ComboCode Dist component (HP_PYCHK_DIST_SUSP).
The system processes transactions that exceed their budget cap so long as the funding source has the Allow Overspend check box selected on the Department Budget component. The process generates a warning for these transactions.
After running the Actuals Distribution process, modify actuals distribution using the Review Actuals Distribution component (PAYCHECK_DIST).
To post actuals to your general ledger system, including any changes you make on the Review Actuals Distribution component, run the Actuals GL Interface process.
Creating Retroactive Distribution Transactions Directly - This topic provides an overview of retroactive distribution transactions and describes how to:
- Specify search and update criteria.
- View earnings, deductions, and tax transaction messages.
Viewing Retroactive Distribution Messages - Use Review Retro Distribution Messages component to view any messages that are generated by the retroactive distribution process.
To view retroactive distribution messages:
- Access the Retro Distribution Messages component, and select the Earnings Messages page, Deduction Messages page, or the Tax Messages page.
- View the check earnings line and the earnings distribution, check deductions line and deduction distribution, or check taxes line and tax distribution information of the transaction.
- View the message ID and message text explaining the results of the process for this transaction.
Pages Used to Create Retroactive Distribution Transactions Directly (Grid)
Process Direct Retro Distribution
Payroll for North America > Payroll Distribution > Commitment Accounting USA > Process Direct Retro Dist > Process Direct Retro Distribution
- Enter search criteria to specify which records to modify.
- Indicate which field values the system should update and with what values.
- Run the Retro Distribution (retroactive distribution) process.
Earnings Messages
Payroll for North America > Payroll Distribution > Commitment Accounting USA > Review Retro Distribution Msgs > Earnings Messages
- View the earnings-related messages created by the Retro Distribution process
Payroll for North America > Payroll Distribution > Commitment Accounting USA > Review Retro Distribution > Earnings Messages
Deduction Messages
Payroll for North America > Payroll Distribution > Commitment Accounting USA > Review Retro Distribution Msgs > Deduction Messages
Payroll for North America > Payroll Distribution > Commitment Accounting USA > Review Retro Distribution > Deduction Messages
- View the deduction-related messages created by the Retro Distribution process
Tax Messages
Payroll for North America > Payroll Distribution > Commitment Accounting USA > Review Retro Distribution Msgs > Tax Messages
Payroll for North America > Payroll Distribution > Commitment Accounting USA > Review Retro Distribution > Tax Messages
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Understanding Retroactive Distribution Transactions
You can redistribute funding sources directly in the actuals records at the department, job code, position pool, position, or job data (appointment) level without making changes to the department budget. The Direct Retro Distributions (direct retroactive distributions) process selects the records that fit your search criteria. It updates the data in specified fields with the new data from the run control page.
Note: The system only selects records processed by the Commitment Accounting GL Interface process.
In this section we discuss how to:
Specify search criteria, and indicate which fields to update and the data to update them with.
Run the Retro Distribution process.
View the earning, deduction, or tax-related messages generated by the Retro Distribution process.
Process Direct Retro Distribution Page
Use the Process Direct Retro Distribution page to do the following:
- Enter search criteria to specify which records to modify.
- Indicate which field values the system should update and with what values.
- Run the Retro Distribution process.
Navigation: Payroll for North America > Payroll Distribution > Commitment Accounting USA > Process Direct Retro Dist > Process Direct Retro Distribution
This example illustrates the fields and controls on the Process Direct Retro Distribution page.
Posted by Rob Kiser on November 2, 2019 at 7:58 PM
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